Careers

The successful candidate will be a proactive professional to support global administrative initiatives. This role entails daily collaboration with Corporate Services Team, Senior Management and other departments. The ideal candidate will be able to work within sensitive timelines, exercise a high level of confidentiality and be required to accommodate various time zones. This is a remote position with occasional requirements to be on site.

Responsibilities:

• Demonstrate discretion when handling sensitive information.
• Manage a comprehensive filing system for efficient document organization.
• Ensuring technology is functioning, including troubleshooting for staff (e.g., OneDrive, general computer issues) and escalating issues to the IT team when necessary.
• Act as a liaison with external service providers, such as IT contractors and other relevant partners.
• Keep third-party services up to date and ensure timely payment (LinkedIn, SurveyMonkey, phone systems, internet etc.)
• Assigning licenses for corporate products (Microsoft, Adobe, Zoom, Grammarly etc.)
• Managing onboarding and offboarding tasks
• Ordering and assigning equipment and managing the return of devices.
• Assisting in recruitment by posting roles, screening candidates and coordinating interviews.
• Planning company events (social events, onsite lunches, Town Hall, Holiday events, etc.)
• Managing company recognition programs (communication, ordering gifts and timely delivery globally)
• Managing budget and purchasing of special items (company swag, lunch, gifts etc.)
• Create and manage creative department content (presentations, email campaigns, etc.)
• Oversee administration tasks within the three facilities (Canada, USA, Ireland)
• Coordinate international travel arrangements for employees, including booking, itinerary development, and resolving time-sensitive travel conflicts promptly.
• Perform other tasks and responsibilities as assigned by Manager.

The successful candidate will be an experienced Project Management professional who will apply previous knowledge to lead Projects and Client Management within Canada, US, and Ireland facilities. The role is responsible leading, supporting, and coordination of project and tasks across the entire project management lifecycle, such as business development, project set up, planning, execution, maintenance, closure, and other related functions. The role is also responsible for maintaining key customer relationships, exceptional customer service, order processing, maintaining service and sales revenue and other related functions. It is expected that this will be a continually evolving diverse position requiring a well-rounded “hands on” approach and willingness to adapt to the changing needs of this growing organization. The ideal candidate will be comfortable working within sensitive timelines and required to accommodate various time zones.

Responsibilities:

• Act as the primary point of contact for the client and facilitate responses and coordination
• Support proposal requests for new business opportunities and change order requirements
• Internal and external project initiation, administration, and activation activities
• Coordination and facilitation of internal and external project meetings, such as scheduling, leading the meetings, and drafting meeting agendas and minutes, etc. 
• Active management of project scope, budget, timelines, and other project deliverables with project team and external stakeholders
• Set up and coordination of project plan and delivery timelines, such as drafting Project Specification Overview, label design, packaging specification forms and other project documents required to successfully execute project deliverables  
• Working with Operations to schedule the planning of packaging and labelling runs, review relevant documents for each run e.g. batch record
• Facilitate ad-hoc requests to coordinate and follow up on critical path project execution tasks
• Responsible for planning and reporting on Project Management activities
• Supports financial and project performance management activities
• Identify new best practices and document efficient processes 
• Provide leadership and mentoring to team members
• Liaise with qualified suppliers, providing relevant information to client to service project deliverables 
• Responsible for conducting research on product information, availability, pricing, and strategy implementation
• Responsible for maintaining CRM data integrity which includes, but is not limited to; Creating and/or updating, product information, pricing, and costing
• Responsible for the fulfillment of client orders, ensuring accuracy, profitability and customer satisfaction
• Collaborate effectively with other departments
• Perform other duties as required to ensure the continual development of the Project Management teams

Qualifications:

• Minimum 3 years of experience working within Project Management 
• A Diploma or Degree from a recognized College or University or equivalent working experience
• High level of business acumen, problem solving, negotiation, time management and multitasking
  Highly ambitious and motivated
• Computer literacy, proficient in MS Office suites and CRM systems
• Strong written and verbal communication. Multi-lingual considered an asset
• Strong analytical skills and the ability to learn and adapt easily to changes
• Works well independently, as well as part of a team
• Knowledge of pharmaceutical industry is preferred 

Position Summary

This position will be responsible for planning and overseeing the day-to-day accounting operations of the organization, including, reporting, analysis, and compliance to support our growing company. The successful candidate will have a strong background in accounting, preparing financial documents and leading the finance team. This position will report directly to the CFO.

Responsibilities

• Planning, directing, and coordinating all accounting operational functions
• Managing the accumulation and consolidation of all financial data necessary for an accurate accounting of consolidated business results
• Reducing the time to complete the month end close process
• Prepare quarterly financial presentations for Board Meetings
• Coordinating and preparing internal and external financial statements
• Coordinating activities of external auditors
• Providing management with information vital to the decision-making process
• Managing the annual budget process
• Assessing current accounting operations, offering recommendations for improvement and implementing new processes
• Develop and implement financial policies and procedures as needed
• Evaluating accounting and internal control systems
• Improving the effectiveness of accounting software and supporting database, as needed
• Developing and monitoring business performance metrics
• Overseeing regulatory reporting, including tax planning and compliance
• Coordinating the annual business insurance renewal process ensuring adequate coverage for all risk areas
• Overseeing the day-to-day treasury functions, developing a rolling cash flow forecast to identify financing requirements in advance
• Develop and implement company-wide spending limits
• Manage, mentor, and personally support the finance team

Qualifications

• 3 years or more work experience as a Controller
• Accounting designation required (preferably CPA)
• Ability to perform detailed work and create strategy to advance the department
• Worked in fast paced environment while meeting deadlines
• Excellent written and verbal skills
• Experience working with international subsidiaries
• Remote working arrangement however in-person meetings may be required from time to time
• Supervisory experience (min 5 reports or more)
• Excellent analytical skills and experience implementing, monitoring, and reporting on company metrics
• ERP implementation is an asset